Privacy

Privacy Notice under the Personal Data Protection Law

As the International Cloud Humanitarian Relief, Health and Education Foundation (“ICF” or the “Foundation”), we care about the security of your personal data. This Privacy Notice has been prepared by the Foundation, as data controller, under Article 10 of the Turkish Personal Data Protection Law No. 6698 (“KVKK”) and the Communiqué on the Procedures and Principles for Fulfilling the Obligation to Inform.

Last updated: 13 October 2026

1. Data Controller

Your personal data is processed by the Foundation, as data controller, whose details are given below:

  • Name: International Cloud Humanitarian Relief, Health and Education Foundation (Uluslararası Bulut İnsani Yardım, Sağlık ve Eğitim Vakfı)
  • Address: Kocatepe Mh. Cumhuriyet Cad. Beler Palas Apt. No: 29 Kat: 4 D: 15 Beyoğlu / Istanbul / Türkiye
  • Phone: +90 212 297 01 94
  • Email: [email protected]

2. Personal Data We Process

Depending on your relationship with the Foundation, the following categories of personal data may be processed:

  • Identity: name, surname, title.
  • Contact: email address, phone number, postal address.
  • Professional information: your organisation and position; information and documents shared in procurement, tender and partnership processes.
  • Financial information: bank and account details shared by our suppliers and service providers in offer, contract and payment processes.
  • Requests and correspondence: the content of questions, requests and complaints you send us.
  • Transaction security: IP address, browser and device information, website access logs.
  • Visual and audio records: photographs and videos taken during our activities, events and field work.
  • Communication preferences: information about your newsletter subscription.
  • Usage data: where you consent to analytics cookies, site usage statistics such as the pages you visit, visit duration, device and browser information and approximate location.

We do not request special categories of personal data (such as health, religion or ethnic origin) through our website. Please do not share such data through our communication channels.

3. Purposes of Processing

Your personal data is processed for the following purposes:

  • To respond to your questions, requests and applications and to communicate with you;
  • To send our newsletter and announcements, where you have given consent;
  • To run procurement and tender processes, evaluate offers, and carry out contract and payment procedures;
  • To plan, implement and report on our humanitarian relief, health and education activities, and to meet our obligations towards partner organisations and funders;
  • To share our activities with the public through our website and social media accounts;
  • To ensure the operation, security and information security of our website;
  • Where you consent, to analyse and improve the use of our website statistically;
  • To comply with our legal obligations, respond to requests from competent authorities and conduct legal proceedings.

4. Legal Grounds and Method of Collection

Your personal data is processed on the basis of the following legal grounds set out in Article 5 of the KVKK:

  • It is expressly provided for by law;
  • It is directly related to the conclusion or performance of a contract;
  • It is necessary for the Foundation to fulfil its legal obligations;
  • It is necessary for the establishment, exercise or protection of a right;
  • It is necessary for the Foundation’s legitimate interests, provided that it does not harm your fundamental rights and freedoms;
  • Where none of the above applies (for example, sending the newsletter and non-essential cookies), your explicit consent.

Your personal data is collected through our website, email, phone, post, social media accounts, events, field work and documents submitted in procurement processes, by automated or partly automated means, or by non-automated means as part of a data recording system.

5. Transfer of Personal Data

Limited to the purposes above and in accordance with Articles 8 and 9 of the KVKK, your personal data may be transferred to the following groups of recipients:

  • Public authorities and judicial bodies with legal authority;
  • Our project partners, funding organisations and donors (for reporting and audit obligations);
  • Independent auditors, legal and financial advisers;
  • Providers of information technology services such as hosting, email and content delivery;
  • Where you consent to analytics cookies, Google LLC (Google Analytics) for measuring site visits.

Our website is hosted on servers in Türkiye. However, as some of our project partners and service providers (such as font, map, content delivery and visitor statistics services) are located abroad, your personal data may be transferred outside Türkiye. Such transfers are carried out by providing one of the appropriate safeguards set out in Article 9 of the KVKK (such as standard contracts) or in the exceptional cases listed in the same article.

6. Your Rights under the KVKK

Under Article 11 of the KVKK, you have the right to apply to the Foundation to:

  • Learn whether your personal data is processed;
  • Request information if it has been processed;
  • Learn the purpose of processing and whether it is used in line with that purpose;
  • Know the third parties in Türkiye or abroad to whom it is transferred;
  • Request correction if it is incomplete or inaccurate;
  • Request its erasure or destruction under the conditions in Article 7 of the KVKK;
  • Request that third parties to whom it was transferred be notified of any correction, erasure or destruction;
  • Object to a result to your detriment arising from analysis exclusively by automated systems;
  • Claim compensation if you suffer damage due to unlawful processing.

7. How to Apply

You may submit requests regarding your rights by the following methods, in accordance with the Communiqué on the Procedures and Principles of Application to the Data Controller:

  • In person or by post with a signed letter: Kocatepe Mh. Cumhuriyet Cad. Beler Palas Apt. No: 29 Kat: 4 D: 15 Beyoğlu / Istanbul / Türkiye
  • By email: [email protected]

Your application must include your name, surname, signature (for written applications), Turkish ID number (for foreign nationals: nationality and passport or ID number), address for notification, email address and phone number if any, and the subject of your request.

Your application will be concluded free of charge within 30 days at the latest, depending on the nature of the request. If the process involves an additional cost, a fee may be charged according to the tariff set by the Personal Data Protection Board.

8. Updates

This Privacy Notice may be updated in line with changes in legislation and in our data processing activities. The current version is always published on this page.

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